Total Event Management
 

For all your event needs … CEM adds value.

CEM’s custom, cost-effective, total event management solutions add value for groups, corporations, financial firms, insurance companies and professional associations of all sizes, and within all budgets.

CEM manages every facet of your event, providing undivided attention to its progress. We offer innovative solutions to help you achieve your goals and provide an excellent return on your investment. Our approach to total event management delivers:

Adventure Packages
Air Travel Management
Contract Staff to Supplement Your Team
Creative Gathering Concepts
Cruise Expertise
Customized Travel Planning
Custom Individual Travel My Way® Voucher Fulfillment
Event Marketing Planning
F&I (Financial & Insurance) Speaker Showcase
Full Event Management with Experienced Staff
Gift Fulfillment & Merchandising
Hotel and Cruise Site Selection (Negotiations/Contracting)
Live Show Design and Entertainment
Media Direction and Creation
Message Creation and Interpretation into Event Landscape
Professional On-Site Travel Assistance
Promotional Packages
Registration & Website Services
Securing Sponsorships
Site Inspections & Consultations
Speakers Bureau
Specialty Mailers
Technical Management
Traditional Travel Agency Services
VIP Specialty Services

Expertise that Makes a Difference

We believe the difference is in the details. That's why CEM works with you to understand your objectives, desired outcomes and event scope before any site activity begins. Once we understand what your event needs to accomplish, we get to work researching cities and locations, conducting inspections, negotiating with vendors, evaluating contracts and executing your event plan.

Our expertise in adventure packages, hotel and cruise site selection, and our experience in domestic and international venues help you produce once-in-a-lifetime incentive conferences, corporate meetings and special events for your attendees.

We’re Here When You Need Us

With CEM, choose only the services you need, for as long as you need.

From total meeting and event management, to a single service or project, CEM is ready to support your event, conference, incentive travel or meeting.
 

Adventure Packages:
It's your dream - we just make your once-in-a-lifetime experience possible! Imagine experiencing the world's leading sporting events in person: the Final Four, The Masters, Kentucky Derby, Super Bowl, Daytona 500 and much more! From a romantic weekend escape, to a reward for your top producers, you'll never regret the opportunity, you'd only regret passing up on your lifelong dream.
Air Travel Management:
See "Travel Services" page
Contract Staff to Supplement Your Team:
For those unique situations that suddenly leave you hanging, you can eliminate the worry when you utilize our CEM staff to temporarily step right in. Our staff can help your organization navigate their way through meeting management until you fill your empty positions. Regardless of the reason - medical leave of absence or maternity leave, extended vacations, peak season, or needing more time to get the position filled, we'll partner with you to accomplish your objectives and help fill a void.
Creative Gathering Concepts:
See "Staging Production" page
Cruise Expertise:
See "Cruise Expertise" page
Customized Travel Planning:
When set group travel arrangements aren't ideal for a recipient, reward them with the gift of a trip planned around their schedule and their desires. We'll create a customized trip for those individuals. Watch out paradise - VIP guests are on their way!
Custom Travel My Way™ Voucher Fulfillment:
We've introduced a new voucher product that allows your reward recipients to choose certain aspects of their trip to best suit their individual travel needs. You simply provide us with the list of winners, what package inclusions you desire, and the dollar amount and we handle the rest of your winners' travel planning from our Reward Headquarters. Request a brochure on our new reward tool that receives rave reviews from our clients for the ease and simplicity on their end, as well as from the winners as they love controlling various aspects of their travel planning.
Event Marketing Planning:
You've taken the time to orchestrate a well-planned event, now you need to communicate the messages. Create motivational messages, inspire top producers to perform at a higher level, share the plans through a variety of written or printed marketing tools:

Conference/Event Announcement Brochure, Announcement Video, Invitations, Mass Mailings, Monthly Motivational Messages, Newsletters, Deadline Email Reminders, Postcards, "Save the Date" Reminders, Travel Bulletins & Tip Sheets, Final Trip Mailer, Follow-up Flyer, Sponsor Solicitation Flyers.
F&I (Financial & Insurance) Speaker Showcase:
Through our FICPro TeamĀ® division, we'll work with your team to find the perfect speaker for your next annuity training session, producer recruiting seminar, continuing education class, or incentive trip. Eliminate the worry of how you'll land today's most in-demand speakers when we eliminate your hassles by putting our contracting expertise to work for you.
Full Event Management with Experienced Staff:
You select those services that you need, when you need them. Some components you may request of the CEM team:

Current Situation Analysis, Budget Analysis, Event Pre-Planning, Facilitation, List and Report Management, Optional and Group Activities, Spouse/Guest Programs, Professional On-site Travel Management, Relationship Management with Attendees, Program Development, Themed Events, Securing Sponsorships & Speakers, Promotions, Unique Gifts/Amenities, VIP Services, Final Expense Reconciliation, 1099 Taxation Treatment as Required, and MORE!
Gift Fulfillment & Merchandising:
You've planned the best trip ever, now it's time to add the finishing touches. Why not end an evening on a perfect note when you have amenity gifts waiting in your guests' sleeping rooms with creative note cards explaining the gift selection. Add a perfect reminder of the great time your attendees had with indigenous gifts from the trip destination: such as emu callers custom-made specifically for your group by the aborigines when in Australia, Inukshuks in Canada, pewter plates in Mexico, or Gaudi tile replicas in Barcelona.

You may also select awards, trophies, or special engraved gifts for your over-the-top performer, along with merchandise incentives or employee recognition programs. Tell us the accomplishment, we'll create the reward.
Hotel and Cruise Site Selection (Negotiations/Contracting):
See "Hotel / Cruise Contracting" page
Live Show Design and Entertainment:
See "Staging Production" page
Media Direction & Creation:
See "Staging Production" page
Message Creation and Interpretation into Event Landscape:
See "Staging Production" page
Professional On-Site Travel Assistance:
Your event is perfectly orchestrated and now is not the time to chance the on-site performance or the security and safety of your guests. CEM travel directors will arrive at the destination to advance the event and prepare for your VIP guests' arrival. Our professionally uniformed staff will handle everything necessary on site, from the registration desk, special requests, advancing and facilitation of all events, verification of all activities, billing, and even those unforeseen "circumstances" that require a calm and experienced professional.
We understand you can't improve morale, train your attendees, or network with your top performers to improve relationships and ultimately increase sales if you have to be running around handling the hundreds of facets required during the event. We'll do our job, so you can do yours!
Promotional Packages:
See "Marketing/Promotions" page
Registration & Website Services:
CEM's event registration software will save you a tremendous amount of time by eliminating a majority of your participants' calls to your office for the routine questions. CEM will custom design an affordable world-class, secure online event registration platform that your participants will access to learn more about your upcoming event and then to register with their personal data. Your website will be custom-branded with complex attendee registration type programming with complete access to real-time, web based reporting that can provide quick filters and sorting of data, along with management for all event facets. Popular professional tabs on your site can include secure logon, contact information, agenda, hotel, air, activities, travelers tips, and more, along with built-in registration, payment processing or buy-in options, activity selections, real-time data collection, surveys, and instant email registratio confirmation.
Securing Sponsorships:
We can help you fund your trip by assisting you with determining sponsorship options and funding levels. We'll then help you secure sponsors for your event and even arrange for a tradeshow or exhibition hall. In today's "Going Green" meeting environment, there are an endless array of unique sponsorship options we can create to embody your organization's mission to help make the world a better place.
Site Inspections & Consultations:
Site Inspections - A site inspection can be equated to the likeness of an insurance policy. The site inspection allows our team members to experience the destination, as well as the hotels, activities and other vendors and venues being considered in advance of signing the contract as many aspects may have changed since our last program in that region. (We would also welcome your key decision and meeting planning members from your staff to accompany us.)

Decisions are made that can ultimately help protect your organization and provide safety for your attendees, along with saving time and money. A few site inspection days in the destination results in the opportunity to achieve your objectives by restructuring the agenda, selecting the best property and activities, and on occasion, even changing destination plans when necessary. Site inspections are investments that pay for themselves!

Consultations - Not sure what you should do, where you should go, how to achieve your objectives? Our consultations provide you with industry and competitor best practices to help you gain the edge.
Speakers Bureau:
See "Speakers Bureau" page
Specialty Mailers:
See "Marketing/Promotions" page
Technical Management:
See "Staging Production" page
Traditional Travel Agency Services:
Whatever your travel need, we can fulfill. From hotel bookings, air ticketing, private jet charters, car rental reservations, or VIP transportation pick-up services and more - we'll assist you with your specific travel plans.
VIP Specialty Services:
Your VIPs deserve extra pampering and we have just the team to help you set the tone with personal meet-and-greet airport service, private car transfers, gift selection, VIP desk concierge services and more.
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